Open beta
The Props List
Theatre props management software built by people who work in the industry — one shared list for inventory, packing, shopping, and hire.
The app is live. Create a free account and start using it on a real show today — there is no waitlist. You may hit the odd rough edge, and some features will still change. Please send feedback; it shapes what we ship next.
The problem
When status lives in inboxes, spreadsheets, and hallway conversations, nobody has a clear picture. Transparency breaks down, creative notes get lost, and stage management can’t get a straight answer about what’s ready.
Our approach
The Props List is props software built by people working in this industry. The aim is simple: improve transparency and communication about show props by giving every role — props, stage management, creative — one place to look.
Build your inventory with photos, status, and notes — from the desk or on the fly from your phone — so everyone sees the same list, not five versions of the truth.
Shopping, tasks, and updates stay attached to the items they affect, so communication is clear instead of scattered.
Packing, labels, QR codes, and your props bible come from the same reference — ready for rehearsals, touring, and strike.
Who it’s for
One product, three jobs: run the show list, keep a live digital props bible, and hire stock from stores — without a second spreadsheet.
Inventory, packing, shopping, budget, and tasks for props supervisors, makers, and stage management — one shared list instead of chats and sheets.
Explore props softwareKeep the show reference current as items move. Export PDF or CSV when you need a hard copy or an offline pack.
See the digital props bibleCatalogue permanent stock, publish a hire catalogue, and take enquiries from other users and props supervisors.
Explore props hire softwareWhat’s in beta
Designed around real props department workflows. Each area solves a concrete business need: less hunting, clearer handovers, and one shared picture of the show — on Android and the web at launch, with an offline-first experience that syncs when you’re back online. An iOS version is in the pipeline, with macOS planned for workshop and office use.
Props inventory software for every item on the show: search and filter, photos, locations, act and scene, quantities, and status — so the whole team can see what’s where, and what’s ready.
Business need Without one inventory, status lives in spreadsheets, chats, and hallway updates. The department wastes hours hunting props and answering the same “is it ready?” question from stage management and creative.
Run a hire house or props store from the same system. Catalogue permanent stock with locations, periods, materials, and hire rates — then publish a searchable catalogue so other users and props supervisors can enquire to hire your props into their shows.
Organise containers and packing from the same inventory. Build clear lists for load-in, touring, and strike — with labels and QR-friendly container views so everyone works from one picture of the show.
Business need Props move between store, van, and stage. When packing lives in a different file from the inventory, rehearsals and strike start with missing crates, wrong labels, and guesswork about what travelled.
Kanban boards for making, repair, and prep work: assign tasks, set deadlines, track checklists and comments — progress stays transparent on web and mobile, with notifications when work needs attention.
Business need Props departments run on deadlines that don’t survive another email chain. When work isn’t visible against the show, jobs slip, ownership is unclear, and supervisors can’t see what’s blocking rehearsals.
Your props bible stays digital and live — the best way to keep it up to date as inventory, status, and notes change. Everyone works from the same current picture of the show. When you need a hard copy or a file to share, export to PDF or CSV from that same live data.
Business need A props bible only helps if it’s current. Spreadsheet handovers and old PDFs create version conflicts for stage management, creative, and visiting companies. A digital props bible stays in sync with the show; PDF and CSV export are there when you need paper or offline packs.
Each production is its own workspace — dates, venues, acts and scenes, contacts, and archive — so inventory, tasks, packing, and shopping stay scoped to the right show.
Business need Departments juggle overlapping shows. Mixing props and tasks across productions causes wrong lists at the wrong venue and makes archive and reuse harder than it should be.
Create shopping items with photos and links. Your team suggests options; you approve the best ones — then convert purchases into props when they’re in.
Business need Purchase decisions buried in group chats lead to double‑buying, lost links, and no audit trail. Keeping all options attached to the item keeps spend visible and approvals clear — and recording purchases means that if you ever need to reorder, everything is stored in one place.
A workspace for props supervision: split the departmental figure into pots (transport, hires, buying, materials, staffing), watch remaining as the team logs spend, and move money when the show punches a hole in the plan.
Business need Supervisors are accountable for the budget — not for doing every errand themselves. Hours disappear into shopping lists, hire quotes, B&Q runs, and personal card payments, while the spreadsheet falls behind. Budget tracking built for supervisors means the team logs their costs, the remaining balance stays private unless you choose to share it, and you always have an up‑to‑date answer to "How much is left."
Bring in viewers, editors, supervisors, and art directors with access that matches how your department actually works — same reference, appropriate permissions.
Business need Props, stage management, and creative all need accurate, up‑to‑date information — but they don't all need the same edit rights. Role‑based access removes the constant "Can you email me the latest list?" while protecting the inventory from accidental changes.
Use Props Store inventory to list props online through The Props List, allowing other departments and props supervisors to hire items directly. Take enquiries and manage hires.
Track incoming deliveries with courier, tracking number, expected date, and automatic status updates — powered by a third-party tracking service. Free accounts can track a limited number of deliveries; paid plans unlock more tracking capacity so the whole team stays informed and can plan work around arrivals.
Business need Props departments wait on deliveries from suppliers, hire houses, and online orders — often with no shared visibility of what's coming or when. When delivery information lives in one person's inbox, the team can't plan around arrivals, someone has to be on call to receive parcels, and urgent materials sit in reception while the show waits. Shared delivery tracking means everyone sees what's arriving, supervisors can schedule work around expected materials, and the team knows when to expect each parcel — without chasing couriers or refreshing tracking pages.
Work anywhere
Plan shows, packing, and handovers on the web. Capture and update from the Android app on the floor. Same account, same shows, same inventory — so what happens in the store or wings lands in the shared list, not in another group chat. An iOS version is in the pipeline for the same floor-first workflows.
Business need Departments lose hours when props change mid‑rehearsal and requests from the stage or rehearsal room don't reach the props supervisor until tech notes or a rushed corridor chat. Capturing mobile prop requests in a shared, show‑wide reference — and notifying the people who need to act — turns prop readiness from a guessing game into a smooth, predictable workflow.
Pricing
Start free, or pick a paid plan below. You’ll create an account, add your details, then choose a plan in the app. Paid plans continue to Stripe. Existing customers can sign in as normal and upgrade from their profile. Billing is on the web only — not inside the Android app. This is open beta: expect the odd rough edge, and please send feedback.
Try it — 10 props to get started. 1 show (1 year). 2 boards. 20 packing boxes. TPS branded PDFs. 3 teammates.
£0
Start freeOne fringe show or small production. 3 shows. 50 props. 5 boards. 200 packing boxes. TPS branded PDFs. 5 team members.
£9/mo or £90/yr
Get StarterFor a small company or studio. 10 shows. 400 props. 20 boards. 1,000 packing boxes. Unbranded PDFs, CSV export. 15 team members.
£19/mo or £190/yr
Get StandardFor a building or hire room. 100 shows. 3,000 props. 200 boards. 10,000 packing boxes. Unbranded PDFs, CSV export. Priority email support. 100 team members.
£39/mo or £390/yr
Get Pro| Feature | Free | Starter | Standard | Pro |
|---|---|---|---|---|
| Shows | 1 | 3 | 10 | 100 |
| Props | 10 | 50 | 400 | 3,000 |
| Boards | 2 | 5 | 20 | 200 |
| Packing boxes | 20 | 200 | 1,000 | 10,000 |
| Team members | 3 | 5 | 15 | 100 |
| Unbranded PDFs / CSV | — | — | ✓ | ✓ |
| Priority support | — | — | — | ✓ |
Props Store is a £19/mo add-on on Standard or Pro — from £38/mo with Standard, not £19 all-in.
Open beta · Built by people in theatre · One point of reference for show props · Billing on the web
FAQ
Yes — we are in public open beta. Create a free account on the web, try the Android app, and tell us what to fix. iOS is still in the pipeline.
The app is live and free to try — there is no waitlist. Create an account and use it on a real show today. Features can still change, you may hit the odd rough edge, and we ask you to send feedback so we can fix what matters.
People who work in the theatre industry. The Props List is shaped by real props department workflows — not generic project software with theatre labels stuck on.
Props software is a digital system for tracking theatre props — inventory, status, packing, shopping, and handover — so the department shares one list instead of spreadsheets and group chats. The Props List is props software built for theatre workflows.
It improves transparency and communication about show props by giving everyone a single point of reference: inventory, shopping, packing, tasks, and handover in one place.
A props bible is the production’s reference for every item on the show. A digital props bible stays in sync as inventory, status, and notes change, then exports to PDF or CSV when you need a hard copy or an offline pack.
Yes. An Android app ships for work on the floor, in the store, or on the road — with the same account and live data as the web app. An iOS version is in the pipeline for iPhone and iPad, and macOS is planned for workshop and office use.
They’re one system. Plan and hand over on the web; add props, photos, status, packing, and tasks on the fly from your phone. Offline changes sync when you’re back online, so the desk and the floor always share the same picture of the show.
Yes. When tasks are assigned, shopping needs approval, or prop status changes, the people who need to act get notified — so work doesn’t stall in a group chat nobody checked.
Yes. Budget tracking is built for props supervision. Supervisors split the show allocation into pots, see remaining as the team logs spend, and share the figures only if they choose. The rest of the crew can log costs without opening the books.
Yes. Delivery tracking uses a third-party service to pull live status updates. Free accounts can track a limited number of deliveries; paid plans unlock more capacity. The whole team sees what's arriving and when, so work can be scheduled around incoming materials.
Yes. Props Store is built for hire houses and props stores: catalogue permanent stock, set hire rates, publish a searchable catalogue, take enquiries from other users and props supervisors, and send hired items into a show as normal props. It is a £19/mo add-on on Standard or Pro (from £38/mo including the plan), not £19 all-in.
At launch: one show for a year, 10 props, 2 boards, 20 packing boxes, TPS-branded PDFs, and up to 3 teammates — free forever at that capacity.
Yes. Starter supports 3 shows, Standard 10, and Pro 100. Need more on Standard or Pro? Add-ons will be available at launch.
Choose a paid plan on this page. After you sign in or create an account, you’ll continue to Stripe to pay. The Android app does not sell subscriptions — it uses the same account and plan as the web app.
Create an account to start using the app. Optionally leave your email in the product emails form on this page for news — no spam.
Privacy, terms, and account deletion are linked in the footer. Direct links: Privacy Policy, Terms, Delete account.
Hire inventory
Run a hire house or props store from the same system. Catalogue permanent stock, set hire rates, and let other users and props supervisors enquire to hire items into their shows — then send accepted hires into a production as normal props.
Track permanent stock with locations, periods, materials, quantities, and status — separate from show-specific inventory, so your store stays organised between productions.
Business need Hire houses and props stores shouldn’t need a second system. When permanent stock lives outside the show tool, catalogues go stale, enquiries get lost in email, and sending hired items into a production becomes manual double-entry.
Available at launch as a £19/mo add-on on Standard or Pro (from £38/mo including the plan, not £19 all-in). 1 store and 500 store items to start; extra store capacity packs available.
Props hire
Public hire stores list stock in the catalogue. Search by period, category, and style — then request a hire for your production.
Product emails
The app is already live — you don’t need to wait. Leave your email if you’d rather hear product updates first. No spam.
The Props List is live for public testing — props software for clearer communication, with Android and web sharing one list, iOS in the pipeline, and Props Store inventory for hiring to other users and supervisors.
Start free